Tuesday, January 17, 2012

How to print addresses on A-7 envelopes using Microsoft 2007

You'd think printing envelopes in Microsoft Word is intuitive; however, I found that not to be the case here. I don't know if it's an Office 2007 thing, but using the custom option for envelope printing did not work as I'd hope it would. I do hope someone else will find some use out of this post because I sure wish there was some instruction out there when I was making my invitations. I printed at least 20 testers before I had the alignment right. And, by "testers" I mean, I cut out white paper that was the same length and width as my envelopes and used those to test how center my "to" field addresses here. It's not that time consuming if you have a paper cutter and it doesn't waste those nice envelopes either!

Print address on A-7 envelope with Microsoft Word 2007

Instructions:

1. Go to Mailings, then Envelopes
2. Type in Delivery Address
3. Click picture of envelope
4. Change envelope to size 10 (4 1/8th" x 9.5") in the drop down

Print address on A-7 envelope with Microsoft Word 2007
Print address on A-7 envelope with Microsoft Word 2007

5. Change delivery address spacing to: From left 5"; From top 1.8"

Print address on A-7 envelope with Microsoft Word 2007

6. Press Print, then feed. The manual feed is a little tricky because it is different for each printer. For the HP LaserJet I used, it is the orientation shown in"Envelope options" feed box.


Tips:
  • Use white scratch paper in A-7 dimensions for trial testing
  • To change the default envelope font and paragraph spacing, follow the directions here
  • Manually feed one invitation at a time to avoid jams. It sounds like a lot of work, but it actually wasn't that bad.

22 comments:

  1. Hi! Thank you for posting this. Would you mind answering this: what paper did you use, and where did you buy it? Thank you :)

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  2. Hi Wren! I used Aspire Petallics A7 envelopes and I bought it from Anchor Paper (online store). Hope that helps!

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  3. Hi -

    Can you recommend a good font for addressing wedding invitations?

    Thank you!!

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  4. Gonna sound lame but ... how do you create the V&E monogram? Word? Photoshop? Got a template? Thank you

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  5. MissT1806: You can create it using Photoshop or Illustrator. I don't have a template, Sorry! It really is just a text box and the "&" just just a larger size. Just find your favorite font, that's the most important part of it! Good luck! Let me know if you need more help.

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  6. Hi Vicky,

    I'm curious why you chose the size 10 (4 1/8th" x 9.5") envelope when printing on an A7 (5 1/4 x 7 1/4) envelope?

    Thank you.

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  7. Hi Laurie, I measured where I wanted the address to print on my envelope because there wasn't a defaulted template I could choose from that would print where I wanted my address to go. After some trial and error, that was the setting I went with to get the results in my photos.

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  8. Hi Vicky,

    Did you also do the return address on your envelopes? I'm curious how that would work.

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  9. Hi Katherine! I didn't do the return address for my wedding invites but I have done them on other envelopes. It is mostly trial and error, but you get pretty close as long as you put in the correct measurement of the custom envelope size, and the location you want to begin printing. It's difficult to describe, but I hope it helps you get started. If you have more questions, feel free to email me.

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  10. Did you individually type in each address you needed printed? Or did you fill it in from an excel sheet or something that was more automatic?

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  11. Hi Erin,

    You can use make your list in excel and mail merge that into Word as a label that you can customize. That's how I did it!

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  12. This comment has been removed by a blog administrator.

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  13. Hi Vicky,

    What printer did you use? Did you get any smudging, etc?

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  14. This comment has been removed by the author.

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  15. Hi Andrea,

    I used an HP laser jet and didn't experience any smudging. Hope that helps!

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  16. hi Vicky, I was wondering how you fed the envelopes to the printer. face up and top right or how? thanks! this blog post is a God-send. i just hope it prints ok on kraft paper :)

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    Replies
    1. Hi Melissa, face up or down depends on your specific printer. I suggest testing it with scratch paper first. I'm glad this was helpful! This should print just fine on kraft paper!

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  17. Hi Vicky-

    I just want you to know - people are still benefitting from your post! Thank you!!

    -Lindsey

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  18. Thank you SO Much one thing I would love to add is that my envelope got stuck so I ended up printing them by opening the fold over part and inputting it that way and adding extra inches from the top! I agree with Lindsey J above! Thank you again!
    aloha,
    Ginger

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  19. Hi! Did you use A7 envelopes? And you adjusted the spacing to make it centered? Also, do you know how to make multiple fonts on the same address? I am trying to figure out how to do about 150 envelopes but I'd like the name to be bigger than the address?

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  20. Hello,
    You have saved me so much time and headaches by writing this wonderful post. You really helped me print out my invite envelopes correctly. THANK YOU SO MUCH!

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